For our clients, we shall create a thorough HR Policies and Procedures Manual that includes all relevant legal requirements as well as information specific to your sector and its operations such as
a) Equal Opportunity Policy
The Equal Opportunity Policy is grounded in the principle that every individual deserves an equal chance to pursue employment based on their skills, capabilities, and merit, without discrimination based on gender, caste, religion, disability, etc. This policy may also outline practical guidelines for achieving equality and establish procedures for addressing issues related to discrimination, harassment, and conflicts.
b) Environment, Health and Safety
The employer’s stance on health and safety is delineated in the health and safety policy, providing insight into how the employer will manage health and safety within the workplace. It should clearly define responsibilities, timelines, and procedures for task completion.
c) Employee code of conduct policy
The Employee Code of Conduct establishes guidelines for appropriate behavior during working hours, covering various aspects such as discrimination, dress code, and internet usage.
d) Attendance, vacation and time-off policy
Attendance policy usually contains regulations pertaining to absenteeism, such as the number of authorised leaves, including sick, casual, vacation, and other sorts of leaves approved by the employer. It also specifies the start and finish times of breaks, the number of hours of work that must be completed each day, and other information.
e) Employee disciplinary action policy
Upon hiring, employees are expected to perform at a specified level and adhere to all company rules and regulations. Employee disciplinary actions are corrective measures taken by a business in response to subpar performance or inappropriate behavior.
f) Employee complaint policy
Employee compliant policy outlines the proper procedure for any employee to follow when making a complaint about their job, co-workers, or management, or about a disagreement or any other workplace-related issue, such as unfavourable working conditions. Every business has a grievance procedure in place that guides staff in following the correct procedures and resolving their issues.
g) Ethics policy
The execution of laws pertaining to things like social responsibility and fiduciary duties is correlated with ethics policy. An ethics policy, also referred to as a code of ethics, describes how you anticipate employees to act while on the job. Additionally, it can make your company more desirable to work for than competing ones.
h) Workplace security policy
A secure organisation must have a workplace security strategy in place. Any business, industry, or size of organisation can and will gain from having a strong, concise security strategy in place. This strategy should specify the security objectives of your business, taking into account both internal and external risks. If it is followed, it can prevent a great deal of security-related problems. Basic standards, rules, and definitions that are standardised throughout the entire organisation will be outlined in an effective policy.
i) Remote work policy
A remote work policy outlines expectations for both the company and employees when work is conducted remotely. It serves two main purposes: firstly, to mitigate potential legal risks for both the business and employees; secondly, to transparently define the procedures for remote work within the organization, ensuring equitable treatment and awareness of employee rights.
j) Sexual harassment in workplace policy
A sexual harassment policy is an official statement that prohibits sexual harassment in the workplace. It defines illegal sexual conduct, outlines procedures for filing complaints, and is mandated by “The Sexual Harassment of Women at Workplace (Prevention, Prohibition, and Redressal) Act, 2013.” Non-compliance with the law may result in fines of up to Rs. 50,000/- for initial violations and double penalties for repeated offenses. Additionally, non-compliance could lead to the cancellation or withdrawal of business licenses or registrations by the Government.
k) Maternity and paternity leaves policy
Employees have the right to take protected time off for maternity and paternity leave to care for their newborn or recently adopted child. Governed primarily by the Maternity Benefit Act of 1961, this legislation regulates the duration of leave an expectant employee is entitled to before and after childbirth. The act recognizes and outlines the essential benefits that employers should provide to pregnant workers.
l) Termination policy
When an employee can be fired, how it should be done, and what the repercussions are are all outlined in a document known as an employee termination policy.
POSH Policies
Intellectus Legal firmly believes that the most effective approach to attract, retain, and nurture top talent worldwide, ensuring the success of our company, is to establish a safe and inclusive work environment free from harassment and discrimination, providing equal opportunities to all employees.
Compliance with the provisions of “The Sexual Harassment of Women at Workplace (Prevention, Prohibition, and Redressal) Act, 2013” mandates the implementation of a Prevention of Sexual Harassment (POSH) policy. Failure to comply may result in fines of up to Rs. 50,000/- for initial violations and double penalties for repeated offenses. Non-compliance may also lead to the revocation or non-renewal of business licenses by the Government.
Intellectus Legal’s POSH compliance advisory services are designed to assist organizations in creating a safe and secure working environment. Our services focus on all aspects of legal compliance related to preventing sexual harassment in the workplace, including reporting mechanisms, sexual harassment training for internal committee members and employees, policy creation or updates to align with the current environment, and promoting diversity and inclusivity through gender-neutral policies.
Health And Safety Policy
An organisation’s general approach to health and safety is outlined in health and safety policy. It details the way in which the employer will oversee health and safety in your workplace. It must express precisely who, when, and how to complete each task.
We at Intellectus Legal help you with drafting your organisation’s health and safety policy. Our team is committed to provide you with such policies which will uphold high standards for health, safety, and the environment at work for all of our employees, contractors, clients, and other stakeholders.
Privacy Policies
In terms of privacy law, a privacy policy is a declaration or legal document that details some or all of the ways a party collects, utilises, publishes, and manages a customer’s or client’s data.
The Hon’ble Supreme Court of India declared the “right to privacy” a basic right in its landmark decision in the matter of Justice K.S. Puttaswamy (Retd.) and Anr. v. Union of India and Ors.1 (the “Right to Privacy Case”) on August 24, 2017. Following this incident, a stronger legal framework was deemed necessary to safeguard people’s personal information and privacy. The Personal Data Protection Bill, 2019, which is largely based on the framework and principles of the General Data Protection Regulation, was developed on the basis of this momentous decision. Our team of professional lawyers will help you to create a privacy policy that is suitable for your website or app. We create privacy policy which is best suitable to the interest our clients.
Product Related Policies
A product packaging must adhere to all applicable legal requirements and regulatory guidelines. The laws and rules governing packaging design may differ depending on the nations, states, and regions in which the product is produced, packaged, transported, and marketed, as well as from and into which it is exported or imported.
While packaging a product one should be concerned about a number of legal problems, including product labelling, which includes ingredients, nutritional information, product claims, and barcodes; particular structural and material compliance; and brand logo and/or trademark registration.
Our experienced team of lawyers will guide you about the packaging structure of your product and what all it should include in order to adhere to the legal rules and regulations taking into consideration various laws such as Legal Metrology Act, 2009 etc.
Website Policy
Our team have expertise in constructing policies for websites and mobile applications to protect the interest of the business person. There are 3 kind of policies which is mandatory to showcase on the website, to protect the interest of the website owner as well as the website visitors. These policies play a major role to make understand the visitors the website owner’s approach and scope of business. Moreover, in case of any dispute these policies forms a base to resolve any misunderstanding and dispute. Most important policies such as Privacy Policy, Cookies Policies, Terms and Conditions must be inculcated on the website.
The Privacy Policy is a document informing the users about the use, process, and disclosure of their personal information collected through a Website or Mobile Application. This Privacy Policy can be used for either Website or Mobile Applications. It is mandatory for every Website/Application in India that collects and processes personal information to have a Privacy Policy. While the Terms and Conditions contain all the minute details of the website and restrictions imposed on users. Various other policies such as-
- Cookies policies
- Copyright Policies
- Return and Refund Policy
- Website Usage Policy
- Privacy Policy
- Terms and Conditions
- Disclaimer
- Payment Policy